Full work with certificates
If you decide to issue, renew or duplicate a certificate, you should remember that these procedures must be performed in accordance with applicable law. It is important to comply with all the necessary requirements and rules for the correct and legal execution of the certificate
Services for obtaining a certificate
BIRTH CERTIFICATE
REASONS FOR THE NEED FOR THE DOCUMENT
A birth certificate is the main document that confirms the fact of a person's birth, identity and citizenship. If necessary, we will provide a notarized translation, apostille or ministerial legalization of documents to ensure that they meet the requirements of the law.
REGISTRATION PROCEDURE
If you need to register your child's birth for the first time, we will help you fill out all the necessary applications and submit documents to the state authority. If you need to obtain a duplicate birth certificate, we will request the document as soon as possible without your presence.
REQUIRED DOCUMENTS
In case of initial registration of a child's birth:
- Original passports of the child's mother and father;
- Parental marriage certificate (if available)
- If one of the parents is a foreigner, a passport of a foreign citizen and proof of legal stay in Ukraine;
- A medical certificate of birth or a medical birth certificate.
In case of requesting a second birth certificate:
- A copy of the passport of a citizen of Ukraine;
- A copy of the birth certificate (if available)/the client's birth data (name of the father and mother, place and time of the Actual Record).
TERM
We will help you with the initial registration of the child's birth within two business hours, and with the re-issuance of the birth certificate within three, five or seven business days.
MARRIAGE CERTIFICATE
REASONS FOR THE NEED FOR THE DOCUMENT
We will help you with marriage registration if you and your fiancé or fiancée are Ukrainians or citizens of a foreign country and wish to register your marriage in Ukraine.
REGISTRATION PROCEDURE
Our company will provide expert advice and explanations on all stages of marriage registration - we can help you speed up the registration process if you need to get married urgently.
If you are already married and want to get a duplicate due to the loss or damage of the document, we can request the document within three, five or seven business days.
REQUIRED DOCUMENTS
In case of marriage registration:
- Passport of a citizen of Ukraine/foreign national;
- Individual taxpayer number;
- Extract from the Unified State Demographic Register on registration of the place of residence.
In case of requesting a second marriage certificate:
- A copy of the passport of a citizen of Ukraine/foreign national;
- A copy of the marriage certificate (if any)/data on the marriage (full name of the husband and wife, place and time of the Actual Record).
TERM
If the bride and groom are citizens of Ukraine, we can register the marriage within one business day; if one of the bride and groom or both are foreigners, we register the marriage within three business days. If you need to obtain a duplicate marriage certificate, we can provide it within three, five or seven business days.
CERTIFICATE OF DIVORCE
REASONS FOR THE NEED FOR THE DOCUMENT
A divorce certificate is an official document that confirms the fact of the termination of a marriage between spouses. If the divorce certificate has been damaged or lost, we will be able to re-request the document as soon as possible.
REGISTRATION PROCEDURE
Our specialists will prepare all the necessary documents and request the document without your presence in the shortest possible time.
REQUIRED DOCUMENTS
- A copy of the passport of a citizen of Ukraine;
- A copy of the divorce certificate (if any)/data on the marriage (full name of the husband and wife, place and time of the Actual Record).
TERM
We will help you to re-obtain a divorce certificate within three, five or seven business days.
CERTIFICATE OF DIVORCE FOR A FOREIGNER
REASONS FOR THE NEED FOR THE DOCUMENT
A divorce certificate is an official document that confirms the fact that a marriage has been terminated between the spouses. To enter into a new marriage in Ukraine or another country, a divorce certificate is a mandatory document confirming that the previous marriage has been officially terminated. When applying for citizenship or for a residence permit in Ukraine or another country, a divorce certificate may be required to confirm marital status, which is important for determining the legal status of a foreigner.
REGISTRATION PROCEDURE
Our specialists will prepare all the necessary documents and request the document without your presence in the shortest possible time.
REQUIRED DOCUMENTS
- A copy of the passport of a foreign citizen;
- A copy of the divorce certificate (if any)/data on the marriage (full name of the husband and wife, place and time of the Actual Record).
TERM
We will help you to re-obtain a divorce certificate within three, five or seven business days.
DEATH CERTIFICATE
REASONS FOR THE NEED FOR THE DOCUMENT
A death certificate is an official document that confirms the fact of a person's death. Without this document, it is impossible to start organizing a funeral, inheritance procedure, termination of credit obligations, and cancellation of all documents of the deceased person.
REGISTRATION PROCEDURE
If you need to carry out the initial registration of a death, we will fill out all the necessary applications and submit the documents to the state authority for registration without your presence.
If the death certificate has been damaged or lost, we will be able to obtain it again as soon as possible.
REQUIRED DOCUMENTS
For the initial registration of death, you need:
- The passport of the deceased citizen of Ukraine or other document identifying his/her identity;
- A medical certificate of death.
To request a repeat (duplicate) death certificate, you need to:
- A copy of the passport of a citizen of Ukraine of a person who is a close relative of the deceased;
- A copy of the death certificate that must be re-obtained (if available).
TERM
We will help you with the initial registration of death within two business hours, and with the re-issuance of a death certificate within three, five or seven business days.
CERTIFICATE OF CHANGE OF NAME, SURNAME AND PATRONYMIC
REASONS FOR THE NEED FOR THE DOCUMENT
We can change your last name, first name and patronymic as soon as possible. If the certificate of change of name has been lost, destroyed or damaged, we will request a duplicate document without your presence.
REGISTRATION PROCEDURE
Our company provides legal support at all stages of name change - from submitting documents to a state authority to obtaining a certificate of name change.
REQUIRED DOCUMENTS
If you are missing certain documents to change your surname, we will help you to request everything you need. Required documents:
- 2 photos 3.5 x 4.5;
- Passport of a citizen of Ukraine;
- Individual tax number;
- A birth certificate,
- Marriage certificate (if you are married);
- Certificate of divorce (if you are divorced) and an extract from the registry office confirming the premarital surname;;
- Birth certificates of children (if you have minor children);
- Certificates of change of name, father's or mother's name, if they were previously changed;
- A court decision on divorce, change of surname, or establishment of the fact of renewal of the spousal status, if any;
- Extract from the Unified State Demographic Register on registration of the place of residence;
- Certificate of no criminal record.
In case of requesting a second certificate of change of name:
- A copy of the passport of a citizen of Ukraine/foreign national;
- A copy of the name change certificate (if any).
TERM
We offer a choice of three options for the timing of changing your last name, first name, or patronymic:
- 5 working days ;
- 10 working days;
- 25 working days.
If you need to obtain a duplicate of the certificate of change of name, we will request it within three, five or seven business days.
Additional services for certificates
APOSTILLE FOR CERTIFICATES
REASONS FOR THE NEED FOR AN APOSTILLE
An apostille is a special stamp that confirms the validity of a document issued in Ukraine for its official use in a foreign country. Thanks to the apostille, the document becomes legally valid in the countries that are parties to the Hague Convention, in particular in Italy, Germany, China, Australia, Mexico and other countries, which you can find out about by contacting us for advice.
REGISTRATION PROCEDURE
We can prepare and apostille a document in the shortest possible time without your personal presence.
REQUIRED DOCUMENTS
The original document to be apostilled - in case of loss of the document, we can get it again without your presence within three, five or seven business days.
TERM
We will provide apostillization of the document within a convenient timeframe for you, in particular, within one or three business days.
LEGALIZATION OF CERTIFICATES
WHY LEGALIZATION IS NEEDED
Legalization is a procedure for officially confirming the validity of documents issued in Ukraine for use in a foreign country. Legalization of documents is necessary for countries that are not parties to the Hague Convention, including Saudi Arabia, the United Arab Emirates, Sudan, Vietnam, Egypt, Thailand, Cambodia, Cuba, Nepal, Sri Lanka, Mozambique, Algeria and other countries, which you can find out about by contacting us for advice.
REGISTRATION PROCEDURE
We offer professional services for ministerial legalization of documents, including preparation of documents for submission to the Ministry of Justice and the Ministry of Foreign Affairs and monitoring compliance with all requirements for successful legalization.
REQUIRED DOCUMENTS
The original of the document to be legalized. If necessary, if the original is damaged or lost, we will help you to obtain a duplicate without your presence.
TERM
Legalization of a document at the Ministry of Justice takes one business day, and at the Ministry of Foreign Affairs - three business days.
NOTARIZED TRANSLATION OF THE CERTIFICATE
WHY TRANSLATION IS NEEDED
Notarized translation of documents is required for submission to government agencies or authorities, in particular, for documents subject to apostillization or legalization.
REGISTRATION PROCEDURE
The translation is carried out by certified translators in the shortest possible time.
REQUIRED DOCUMENTS
Original or high-quality scan of the document to be translated.
TERM
Within one business day, depending on the volume of the text and the selected language.
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Why are we chosen?
- Confidentiality: we work under a non-disclosure agreement. Your information will not leave our office;
- Meeting deadlines: we implement your services in accordance with the terms and deadlines specified in the contract;
- Years of experience and practice: You can familiarize yourself with our case studies, which will be presented to you in advance, so that you can finally verify our qualifications;
- Fixed prices: You always know what you are paying for! You get a ready-made service;
- Constant communication with an individual Lawyer: providing short, reasoned answers to all requests of Our Clients;
- Conducting a personal meeting with the Client at our Office for confidential negotiations/oral consultations.
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Our services
For 13 years, our Company has been successfully achieving results in matters related to private law
1
What documents are issued by the registry office?
The list of documents issued by the Civil Registry Office is quite extensive, and to begin with, they can be divided into 2 types:
-Excerpts;
-Certificates;
The certificates include the following:
-Birth certificate;
-Marriage certificate;
-A divorce certificate;
-A death certificate;
-Certificate of change of name (surname or patronymic).
An extract can be obtained separately for each certificate from this list, which is a more extensive version of the certificate, indicating where, when and by whom the event on the basis of which the certificate was issued was registered, and it is also possible to track the entire history of changes made to the act record.
The excerpts, in turn, can be divided into the following:
- Full;
- It's not complete.
A full extract contains all the information that was entered by the registry office during the registration and issuance of the certificate, while an incomplete extract contains more brief information, only the basic data on the fact of registration
2
Who is entitled to receive a certificate or extract from the registry office?
A duplicate of the certificate or an extract from it may be obtained by the person in respect of whom the record was made and to whom the certificate belongs. A duplicate certificate may also be obtained by relatives of the first degree of kinship or other relatives, provided that all supporting documents regarding kinship are available, and by a representative by power of attorney from the document owner or his/her relatives.
If a certificate or extract is required for a person who is abroad and is unable to issue a power of attorney, we would like to note that we can obtain the above documents through lawyer's requests, in which case a power of attorney is not required
3
Legal practice nuances to keep in mind when obtaining duplicate certificates:
The first thing we would like to emphasize is that if you need to Legalize or Apostille a certificate, in this case it must be issued on the sample form no later than 2016 or later. If your documents were issued on the forms of the Soviet Union, you should definitely get their duplicates, as old forms of documents are not subject to Legalization and Apostillation.
The next thing we would also like to emphasize is that upon receipt of a duplicate of the Certificate, it is marked Re-issued, this document has the same force as the original certificate, and in fact, after its issuance, it is the original document.
When it comes to obtaining a duplicate marriage certificate, only one of the spouses can obtain a duplicate certificate or a full extract, while children can only obtain an incomplete extract of their parents' marriage. Also, if the marriage has been dissolved, only a divorce certificate or an extract from the marriage certificate can be obtained.
In general, this list of nuances is not exhaustive, so when dealing with this issue, we advise you to contact competent lawyers to obtain the desired result in the shortest possible time with minimal investment of your own time
4
Why you should choose our company and what you will get:
By contacting us, you will receive professional legal support in obtaining duplicate documents from the Civil Registry Office and high-quality advice from the lawyers of our company, which has more than 13 years of experience in solving these issues. Our lawyers will select the best and most convenient way for you to obtain duplicate documents, minimizing your participation and sending documents on a turnkey basis throughout Ukraine and abroad
5
Sending documents abroad
We send documents not only within Ukraine but also abroad. The terms depend on the country to which we will send. Our Team chooses only reliable delivery services to ensure that your documents are safe and you receive them in the best possible condition and at the right time.
If you are in a situation that is not described above, don't hesitate to call us. Our specialists will conduct a comprehensive analysis of your situation and find the best way to solve it
We support the Armed Forces of Ukraine not only in word but also in deed! Our Company offers a 22% discount for all services to those who have joined the ranks of the Armed Forces of Ukraine!
Our team of lawyers
Наша Компанія вже протягом 15 років робить успішний результат у питаннях пов’язаних з приватним правом
Koval Oleg
Founder and CEO ⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀
Demchuk Maria
Керівник Технічного Департаменту
Savchenko Daria
Керівник Департаменту Побудови⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀
Nadezhda Voznyuk
Legal counsel of the Private and Migration Law Department
Olena Klykova
Legal counsel of the Private and Migration Law Department
Гопкало Катерина
Legal counsel of the Private and Migration Law Department
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